Privacy Policy & Candidate Data Notice

Effective Date: December 4, 2025

1. Who We Are

Jane Michael AI Talent Search is a brand of Jane Michael LLC.

Jane Michael AI Talent Search ("JM," "we," "us," or "our") is a specialist talent search firm focused exclusively on Forward Deployed Engineers (FDEs) and AI Platform Engineers (MLOps, LLMOps, production AI infrastructure).

We recruit for AI, GenAI, and SaaS vendors serving the Banking, Financial Services, and Insurance sector ("BFSI"). We provide permanent direct hire recruiting by default. In rare cases, we may support contract or contract-to-hire engagements under a separate written agreement with a strategic partner client.

This Policy explains how we collect, use, share, and protect personal information from candidates, clients, website visitors, and other individuals who interact with JM.

2. Scope of This Policy

This Policy applies to personal information we collect:

• Through our website, forms, and contact channels
• Via email, phone, or messages
• From professional networking sites such as LinkedIn
• From referrals
• During recruiting, screening, and placement processes
• Through events or communities related to recruiting

If you apply to or engage with a client company directly, that company's privacy notices also apply.

3. What Personal Information We Collect

We collect only what is reasonably necessary to provide recruiting and talent search services.

Information you provide to us may include:

• Contact details: name, email, phone, city or state, LinkedIn or portfolio links
• Professional data: resume or CV, work history, education, certifications, skills, GitHub or project links
• Compensation and preference data: salary expectations, location preferences, role interests, start date, travel and relocation openness
• Communications: emails, call notes, interview notes, and your feedback
• Optional sensitive information you choose to share (for example, disability accommodations). We do not require this.

Information we may collect from other sources may include:

• Public professional profiles and work samples
• Referrals (with your permission where required)
• Client feedback during a hiring process
• Background or verification data if you move into late stages and consent

We do not intentionally collect information from children under 16.

4. How We Use Your Information

We use personal information to:

• Evaluate candidates for roles within our specialization
• Match and present candidates to clients only with candidate consent
• Communicate with candidates about opportunities, interviews, and outcomes
• Maintain our candidate network for future relevant roles
• Operate our business (administration, security, planning, analytics)
• Comply with legal requirements

We do not sell personal information or use candidate data for unrelated advertising.

5. Legal Bases for Processing

Depending on your location, we process personal information under one or more legal bases:

• Your consent, especially before submitting you to a specific client role
• Legitimate interests in operating a recruiting business and connecting candidates to relevant opportunities
• Contract steps if you enter a recruiting or representation agreement
• Legal obligations such as anti-discrimination and record-keeping requirements

You may withdraw consent at any time for future processing.

6. When We Share Your Information

We share personal information only as needed for recruiting.

We may share information with:

• Client companies you consent to be submitted to
• Service providers who help us run our business (for example, secure email, CRM, scheduling, analytics). These providers are bound by confidentiality and data use limits.
• Legal or regulatory authorities if required by law

We do not:

• Sell personal data
• Share it for targeted advertising
• Submit your resume to clients without your explicit consent

7. Cross-Border Transfers

JM is United States based. If you are outside the United States, your data may be transferred to and processed in the United States, where laws may differ. When GDPR or similar rules apply, we use appropriate safeguards.

8. Data Retention

We retain candidate data only as long as needed for recruiting and legitimate business purposes.

Typical retention:

• Active candidates: during the recruiting process and for a reasonable period after
• Talent network candidates: up to 24 months after last meaningful interaction, unless you request deletion earlier
• Legal or audit records: as required by law

You can request deletion at any time.

9. Your Privacy Rights

Your rights depend on where you live, but may include the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request deletion
• Opt out of certain processing such as profiling with significant effects
• Receive a copy of your data
• Appeal a decision involving automated processing where required by law

If you live in California, you may have rights under the California Consumer Privacy Act and the California Privacy Rights Act, including access, deletion, correction, and opt-out of sale or sharing. JM does not sell or share personal information in these ways.

To exercise any right, contact us using the details below.

10. Security

We take reasonable administrative, technical, and organizational measures to protect personal data, including access controls and secure storage. No system is fully secure, but we actively work to prevent unauthorized access, misuse, or loss.

11. Cookies and Website Analytics

Our website uses limited cookies and similar technologies that are necessary for security and basic site functionality. We do not use behavioral advertising cookies or cross-site tracking for candidates.

Cloudflare Security and Performance
We use Cloudflare to provide website security, performance, and reliability, including protection against malicious traffic and abuse. Cloudflare may process technical information such as IP address, device and browser details, and request metadata to deliver content, detect threats, and prevent fraud. Cloudflare may also set strictly necessary security cookies (for example, to support bot detection and rate limiting). These cookies are not used for advertising and are required to help keep our website safe and working properly.

Cloudflare Web Analytics
We may use Cloudflare Web Analytics to understand how visitors use our website and to improve performance and content. Cloudflare Web Analytics is designed to be privacy focused and does not use cookies, localStorage, or similar client-side tracking technologies to collect analytics. The information we receive is aggregated and helps us measure website traffic and usage trends.

Your Choices
You can control cookies through your browser settings, including blocking or deleting cookies. If you disable cookies, some site features may not function as intended and certain security protections may be reduced.

12. Non-Discrimination

JM does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other protected status. We support equal opportunity hiring and expect the same from our clients.

13. Changes to This Policy

We may update this Policy from time to time. The updated version will be posted on our website with a new effective date.

14. Contact Us

If you have questions or want to exercise a privacy right, contact: